One of the world’s largest independent seed testing companies was quickly running out of storage space in their environmentally-controlled sample storage facility. They needed more storage capacity and a better method to access, track and control samples, but wanted to avoid the potentially costly construction of an entirely new building.
Haldeman-Homme, the local Spacesaver Representative in North Dakota, was presented with this challenge and proposed the ActivRAC 7M system as the ideal storage solution. This high-density mobile storage solution eliminates the need for idle aisles and can more than double storage capacity as compared to traditional wire racking or static shelving. By planning renovations around this storage system, the company was able to build a new environmentally-controlled room on-site, rather than construct a new facility off-site in order to store their samples.
The rail used with this ActivRAC 7M solution was recessed into the unfinished concrete floor of the new room, so that it would be flush with the concrete to make traveling in and out of aisles with sample carts or wheeled ladders easier and less disruptive.
The Football equipment room at the University of Notre Dame used to have static, wooden shelving installed in a sparse room with concrete floors. The aisles between the static shelving units were wide, originally designed to accommodate a skid and a pallet, and took up most of the floor space.
“There was just so much wasted space,” said Ryan Grooms, Head Football Equipment Manager for the University of Notre Dame. “It really wasn’t functional for us.”
Rubbermaid tubs filled with gear and equipment were stacked around the room, and even on the one counter top space.
Grooms was familiar with Spacesaver from his previous position with the University of Minnesota and knew that mobile shelving could potentially double his storage capacity within the same space.
Today's equipment is better organized and visible, which makes inventory and maintenance easier. The room itself has become a showpiece for the University. The mobile systems all feature custom graphics that showcase Notre Dame football, from close ups of the team’s helmets to an areal shot of the stadium. The Spacesaver mechanical assist system handles were sent off to the helmet company that provides the team’s game day helmets to be dipped in the same gold paint as the helmets.
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The Chemical Heritage Foundation needed to convert a boarded-up eyesore of a building into the John C. Haas Archive of Science and Busines at CHF. But the building could not be torn down or expanded because of its historical significance. The tall, narrow structure needed a substantial transformation to become a great solution.
After Chemical Heritage Foundation's building (which was built in 1865) went through a massive renovation in 2008, there was no more space to build additional archive storage. However, there was an old building near that site from the 1850s. The Foundation decided they wanted to use and restore it, partly because the location solved logistic retrieval issues, and partly because they wanted to give back to the community by revitalizing an historic building.
CHF looked at a variety of scenarios using both the static and mobile versions of Spcacesaver’s High-Bay shelving, taking into consideration how much material they could store using each. They ultimately installed a 36 feet tall XTend Mobile High-Bay system, with one moveable range between two fixed units. This system enabled them to achieve the storage capacity required of the archive facility, providing approximately 8,400 linear feet of shelf space to house new collections.
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Soldiers in the North Carolina National Guard were required to store their gear and equipment in their homes. This was not an ideal solution, and often times resulted in the loss of government property.
To avoid FLIPLs, there needed to be a system in place to ensure accountability and security of equipment. A study concluded that over 90% of Organizational Clothing and Individual Equipment (OCIE) losses occurred in the ranks of E1 through E5. For the North Carolina National Guard, the solution to this problem was to create a locker room in each National Guard readiness center throughout the state to keep valuable equipment (for E5 and below), secure and accounted for. Space needed to be borrowed from other areas of readiness centers to make room for the new lockers. Classrooms have been converted to locker rooms and even old twenty-foot-long shipping containers have been equipped with lockers. The North Carolina National Guard can fit 18 lockers inside each shipping container and make use of the space when there is no room onsite for a locker room.
Each locker was constructed with a perforated mesh door designed to provide airflow and to obscure the view of expensive equipment kept inside for added security. Another important feature was the flexibility as well as the large amount of interior space made available for each locker.
The Galt’s existing static shelving could not accommodate the growing number of objects they were acquiring and, increasingly, things were being housed in a non-best practice environment. In an effort to house its growing collection within limited space and using inflexible shelving, the Museum was progressively resorting to layering and stacking. These two “solutions” decreased overall ease of access and, worse, posed a risk to object care.
When the museum added a new wing in 2005, they worked with Spacesaver to install mobile shelving and custom museum cabinetry that provided them with more storage space and provided increased safety of the collections. The system was designed to accommodate future expansion, and in 2011 more mobile shelving and cabinetry was added, maximizing the storage capacity.
”Our adoption of the equipment in 2005 was a massive leap forward in our ability to remain committed to best practices,” said MacLean. “The equipment is a visual statement to our donors, our communities and the overall industry, that we are dedicated to the highest level of artifact care. Best of all, it allows us remain committed to best practices well into the future.”
The ActivRAC 30P was installed at the 4th’s SSA Building at Fort Carson, Colorado. It mainly stores inserts for cargo containers. The containers reside just outside the building approximately 50 yards from the system. The ActivRAC system allows the group to access the materials they need immediately without having to go outside in the elements and unlock (and lock) the BOM containers each time materials are loaded or unloaded. This saves time and helps maintain organization of the unit’s materials.
The system was designed with several security measures in mind, including rolling doors which need to be opened in order to access items. Several aisles are also secured with a pin code – which must be entered into the electronic pad before the aisle will open. This also provides Fort Carson with a record of who accesses the system and when.
In New Orleans, Louisiana the John Gitten Weinmann building for Tulane University Law School incorporated Spacesaver mobile systems to store more than 500,000 volumes, making it the 33rd largest in size among law school libraries.
“During the 25 years we were in our old building, the law school faculty, student population and library collection had more than doubled in size,” explained Ray Lytle, Director of Public Services. “If we didn’t incorporate mobile storage, we would have had to discard more than 40-percent of the collection or move it off- site.”
Spacesaver Eclipse powered mobile systems store more than 80-percent of the library's collection and feature custom end panels designed to match the rich interior features and furnishings. The remaining space left in the library was used for collaborative group study space as well as a reading and computer room.
Safety is never a concern in the open stacks, despite the 1,100 students accessing materials 17 hours a day, seven days a week. “There was a lot of discussion about whether to get a mechanical or electric system,” said Lytle. “The electric systems met our needs because they are easy to operate, accommodate ADA concerns and provide safety for the students. In fact, we have not had one safety concern in seven years.”
Before the city of Houston built its new Houston Police Department (HPD) property room they had previously stored evidence and property in an antiquated building that had outlived its purpose. Not only was the facility unable to fit any additional evidence but the lack of organization made it hard for staff to locate evidence when needed.
According to Evidence Control Systems President Joe Latta, the importance of DNA evidence had significantly increased the amount of evidence that departments need to collect and store. Before beginning construction of their new facility HPD identified their main challenges as protecting the integrity of their evidence, having enough space to accommodate for up to one million different items such as bicycles, bumpers, drugs or jewelry and creating an easy and efficient way to store and retrieve evidence items.
At the heart of the evidence storage solution was the ActivRAC® 16P mobilized storage system from Spacesaver® Corporation. With ActivRAC®, otherwise stationary (or fixed) rows of pallet racking and shelving are mounted on carriages and mobilized. The system still provides 100% accessibility to every pallet or storage location wherever and whenever needed. Users decide which aisle to “open” with a simple press of a button. The entire HPD property room was outfitted with the ActivRAC 16P system.
With the use of ActivRAC mobilized storage systems, HPD was able to reduce the building envelope by as much as 30% saving significant construction costs without sacrificing storage space. Additionally the Property Room earned LEED certification through the use of sustainable design and construction processes.The weapons storage area provides enough storage for 22,984 handguns, 5,256 rifles and 17,500 knives in a single room with quick and easy access to each.At the opening of the facility, Mayor Bill White said the property room is a major asset for the city and its citizens and stated, “This property room is an indispensable part of the criminal justice system designed to keep our city safe while according fairness to those who are accused of crime.”
The Lake County Court House in Painesville, Ohio was in need of expansion. During new construction planning, Clerk of Courts Lynne Mazeika took the opportunity to redesign their storage areas to maximize capacity and consolidate most of their records into one area.
“Before the move, we were completely out of space and were putting records wherever we could find room,” Mazeika explained. “We would have to look all over the place, even on multiple floors, just to find a record.”
After reviewing the storage options with the Spacesaver representative, she decided to use a combination of rotary systems and high-density mobile systems. The rotary systems were selected to store the newer, highly accessed files.The Clerk of Courts offices take in approximately 6,000 new records a year. Twenty-two rotary systems, which are used to store active case files, as well as counter-height systems used in accounting, provide convenient accessibility for high-use files. “We sometimes have as many as eight-to-ten people pulling records at one time,” said Mazeika. “The rotary systems allow us to keep the records close to us and provide almost unlimited access.”
Mazeika explained that the new storage solutions have not only saved space, but even improved their workflow and accountability. “It has been a real savings to have most of our records in one place and easy to find. Our records are organized and carefully accounted for,” she said. “If a record is not in the storage area, we know exactly who has taken a record and where to find it. That is important.”