Dedicated to Artifact Care - The Galt Museum
The Galt’s existing static shelving could not accommodate the growing number of objects they were acquiring and, increasingly, things were being housed in a non-best practice environment. In an effort to house its growing collection within limited space and using inflexible shelving, the Museum was progressively resorting to layering and stacking. These two “solutions” decreased overall ease of access and, worse, posed a risk to object care.
When the museum added a new wing in 2005, they worked with Spacesaver to install mobile shelving and custom museum cabinetry that provided them with more storage space and provided increased safety of the collections. The system was designed to accommodate future expansion, and in 2011 more mobile shelving and cabinetry was added, maximizing the storage capacity.
”Our adoption of the equipment in 2005 was a massive leap forward in our ability to remain committed to best practices,” said MacLean. “The equipment is a visual statement to our donors, our communities and the overall industry, that we are dedicated to the highest level of artifact care. Best of all, it allows us remain committed to best practices well into the future.”
ActivRAC 30P Holds Inserts from BOM Containers at Fort Carson
The ActivRAC 30P was installed at the 4th’s SSA Building at Fort Carson, Colorado. It mainly stores inserts for cargo containers. The containers reside just outside the building approximately 50 yards from the system. The ActivRAC system allows the group to access the materials they need immediately without having to go outside in the elements and unlock (and lock) the BOM containers each time materials are loaded or unloaded. This saves time and helps maintain organization of the unit’s materials.
The system was designed with several security measures in mind, including rolling doors which need to be opened in order to access items. Several aisles are also secured with a pin code – which must be entered into the electronic pad before the aisle will open. This also provides Fort Carson with a record of who accesses the system and when.
Tulane University Law School Makes Room For the Past, Present and Future
In New Orleans, Louisiana the John Gitten Weinmann building for Tulane University Law School incorporated Spacesaver mobile systems to store more than 500,000 volumes, making it the 33rd largest in size among law school libraries.
“During the 25 years we were in our old building, the law school faculty, student population and library collection had more than doubled in size,” explained Ray Lytle, Director of Public Services. “If we didn’t incorporate mobile storage, we would have had to discard more than 40-percent of the collection or move it off- site.”
Spacesaver Eclipse powered mobile systems store more than 80-percent of the library's collection and feature custom end panels designed to match the rich interior features and furnishings. The remaining space left in the library was used for collaborative group study space as well as a reading and computer room.
Safety is never a concern in the open stacks, despite the 1,100 students accessing materials 17 hours a day, seven days a week. “There was a lot of discussion about whether to get a mechanical or electric system,” said Lytle. “The electric systems met our needs because they are easy to operate, accommodate ADA concerns and provide safety for the students. In fact, we have not had one safety concern in seven years.”
Houston PD Sizes Up Their Evidence Storage
Before the city of Houston built its new Houston Police Department (HPD) property room they had previously stored evidence and property in an antiquated building that had outlived its purpose. Not only was the facility unable to fit any additional evidence but the lack of organization made it hard for staff to locate evidence when needed.
According to Evidence Control Systems President Joe Latta, the importance of DNA evidence had significantly increased the amount of evidence that departments need to collect and store. Before beginning construction of their new facility HPD identified their main challenges as protecting the integrity of their evidence, having enough space to accommodate for up to one million different items such as bicycles, bumpers, drugs or jewelry and creating an easy and efficient way to store and retrieve evidence items.
At the heart of the evidence storage solution was the ActivRAC® 16P mobilized storage system from Spacesaver® Corporation. With ActivRAC®, otherwise stationary (or fixed) rows of pallet racking and shelving are mounted on carriages and mobilized. The system still provides 100% accessibility to every pallet or storage location wherever and whenever needed. Users decide which aisle to “open” with a simple press of a button. The entire HPD property room was outfitted with the ActivRAC 16P system.
With the use of ActivRAC mobilized storage systems, HPD was able to reduce the building envelope by as much as 30% saving significant construction costs without sacrificing storage space. Additionally the Property Room earned LEED certification through the use of sustainable design and construction processes.The weapons storage area provides enough storage for 22,984 handguns, 5,256 rifles and 17,500 knives in a single room with quick and easy access to each.At the opening of the facility, Mayor Bill White said the property room is a major asset for the city and its citizens and stated, “This property room is an indispensable part of the criminal justice system designed to keep our city safe while according fairness to those who are accused of crime.”
Clerk of Courts achieves density and efficiency goals using a variety of storage solutions
The Lake County Court House in Painesville, Ohio was in need of expansion. During new construction planning, Clerk of Courts Lynne Mazeika took the opportunity to redesign their storage areas to maximize capacity and consolidate most of their records into one area.
“Before the move, we were completely out of space and were putting records wherever we could find room,” Mazeika explained. “We would have to look all over the place, even on multiple floors, just to find a record.”
After reviewing the storage options with the Spacesaver representative, she decided to use a combination of rotary systems and high-density mobile systems. The rotary systems were selected to store the newer, highly accessed files.The Clerk of Courts offices take in approximately 6,000 new records a year. Twenty-two rotary systems, which are used to store active case files, as well as counter-height systems used in accounting, provide convenient accessibility for high-use files. “We sometimes have as many as eight-to-ten people pulling records at one time,” said Mazeika. “The rotary systems allow us to keep the records close to us and provide almost unlimited access.”
Mazeika explained that the new storage solutions have not only saved space, but even improved their workflow and accountability. “It has been a real savings to have most of our records in one place and easy to find. Our records are organized and carefully accounted for,” she said. “If a record is not in the storage area, we know exactly who has taken a record and where to find it. That is important.”
Mobile Storage Doubles Capacity For Inmate Property at Arapahoe County Detention Center
The Inmate Property department at the Arapahoe County Detention Center in Englewood, Colo., had outgrown its storage space. The outdated system needed to be replaced and capacity expanded, yet adding more space was not an option.
“Headquarters had already installed high-density mobile storage systems for property and evidence storage and records, so I knew what I wanted,” said Inmate Property Supervisor Sue White. At her supervisor’s recommendation, White contacted Phyllis Aragon at Spacesaver to work out a solution.
With the space saved by the powered mobile system, the department was able to add a mechanical-assist mobile system with larger shelves in the same area for bulk property like backpacks, TV sets, sometimes an inmate’s entire life history — longer-term items that were previously in satellite storage and only accessible through doors that people in other departments had to open and close. “The Spacesaver mobile system has cut down dramatically on lost property,” said White. “It has also reduced the ugly smells that come along with maintaining personal property. It was an instant storage solution.”
“Having items clean, neat and easy to access has greatly reduced the stress on the staff and made their lives easier,” said White. “The Spacesaver system is wonderful,” said inmate property staff member Nancy Cox. “It has certainly made our job more enjoyable and less stressful! And lost property is no longer a problem.”
Pennsylvania Historical and Museum Commission Satisfies 20-Year Growth Plan using Spacesaver Mobile Systems
The Pennsylvania Historical and Museum Commission (PHMC) had a 20-year developmental plan that included additional space and remodeling of its current space in the State Museum of Pennsylvania and Pennsylvania State Archives building located in Harrisburg, Pennsylvania. Fifty-two thousand square feet of the total 93,000 square feet of new space assigned to the PHMC was designated for State Museum collection storage spaces, work and collection processing spaces.
The PHMC decided to move its three science collections into the new space, which includes Archeology, Paleontology/Geology, and Natural Sciences.“The science collections were a good ft for the move, allowing us to keep them together and provide a 20-year growth in the collection,” commented Bill Sisson, chief of Curatorial Division of the State Museum. “There also was enough space remaining for additional work and office spaces.''
Powered mobile systems are used in lieu of mechanical assist systems for safety and preservation of the collections. The smooth start and stops and safety sweeps protect the museum’s highly valuable and irreplaceable objects. “I didn’t ever think that the Spacesaver systems could have provided space for 2 million objects, but they did,” stated Loveland. “They accommodate our State Museum collections very well.”
The Archeology Section of the State Museum utilizes open adjustable shelving for uniform boxes of archeological artifacts. In the Paleontology/Geology Section of the State Museum, science cabinets with pull-out drawers are double stacked and installed on Spacesaver carriages for storing fossils, rocks and mineral specimens. The Natural Science Section of the State Museum also uses cabinets with pull-out drawers.
Scout Ranch Expands Museum Storage, Protects Collection
The Philmont Scout Ranch in Cimarron, N.M., ran out of space in its museum for storing its collection of Native American and Southwestern artifacts. Storage space in the museum was at a premium, as the collection of artifacts is always growing.The museum installed a mechanical assist mobile system, which quadrupled its storage space and allowed for more work areas
“Before, we were full and had no room to store additional items,” explained Steve Zimmer, museum director. “With the Spacesaver system we quadrupled the storage space in the same amount of floor space and freed up room for work areas.” The museum stores more than 4,000 historical objects of Native American culture and the West, many of different sizes and shapes.
The number one concern for the museum was preservation of artifacts. The compact system with open four-post shelving allows room to lay art objects fat, as well as store bulky items, which augments the longevity of the artifacts. Specialty cabinets, also mounted on the mobile system, allow such items as costumes and clothing to be hung and kept dust-free. Drawers house small items such as beads and arrowheads, and rolled textiles are conveniently hung on racks.
“For a small museum the cost of a mobile system seemed high, but the alternative cost to expand the building was totally out of our budget,” concluded Zimmer. “The mobile system solved our storage needs now and into the future and made additional space for work areas.”
Yale University Peabody Museum Consolidates Collections and Improves Storage
The new 100,000 square foot facility — which houses 60 percent of the Peabody collection as well as offices and labs for faculty from the departments of Anthropology, Geology and Geophysics, Ecology and Evolutionary Biology, and the School of Forestry — includes more than 250 high-density carriages, 40,000 drawers, 2,000 museum cabinets and 16,000 linear feet of shelving
“Anytime you build a new university facility, campus space is an issue,” said Tim White, assistant director for collections and operations. “By utilizing Spacesaver compact storage systems instead of conventional storage methods, the Peabody was able to cut storage space requirements in half by shrinking 40,000 square feet of storage into 17,000 square feet.” By reducing cubic space, the museum also saved ongoing utility costs associated with the environmentally controlled storage areas.
A wide array of storage methods are utilized to safely house specimens including Delta Designs’ cases with drawers and trays for small specimens including bird and mammal skins, and fossil shells. Wide-space shelving for large taxidermy mounts and fossil tree stumps and heavy-duty, four-post shelving with reinforced supports for bulky, oversized fossils were also added.
“Not only have we improved the safety and efficiency of collection storage, we have brought our collections together in one building so that researchers can conveniently study a cross-section of specimens representing the entire history of life," said White.