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Government Archives Storage

Complete Solutions for County Archives

April 29th, 2021 - less than a minute read

Running out of space for county archives records storage

County government archives store modern and historic documents like atlases, plat records, court documents, marriage records, and many other materials that are often required by state law to be preserved on paper. These archives hold a treasure trove of information and, because they’re public records, they must be made available to staff, researchers, the general public, or to the media upon request.

county government archives facility storage design

4-Post Shelving

Learn how interchangeable accessories simplify storage.

Storing an ever-expanding collection of printed materials is a challenge. The county government archives facility pictured here had been housed in a Victorian mansion for decades, and archivists were running out of room to store documents from 26 agencies in the county.

state archives storage facility storage design

When the archives received approval to build out a new facility within an existing building, the planning team called on Spacesaver. They had 35,000 square feet of space designated for records storage and they wanted to:

  • Invest in durable solutions
  • Protect materials
  • Keep materials organized and easily accessible
  • Design space with room to grow

Related case study
Texas State Archives

See photos of a well-designed government archives with creative storage solutions.
See Story.

texas state library and archives
shelving solutions designed for your collection

The Solution
Well-designed archives storage

The Cleveland-based Spacesaver consultant spent weeks assessing the archival materials that needed to be stored and drawing up plans for the space. By counting items, measuring them, and weighing them, he and the staff were able to design efficient, durable storage solutions that would stand the test of time. At the archivists’ request, he designed the new shelving to store items by type, size, and agency.

The new space features Spacesaver’s 4-Post shelving and file drawers. To avoid wasting space, the shelving is configured according to the size of stored items, and the shelving can easily be reconfigured over time if needs change.

Cooperative Purchasing = Cost Savings

This project was sold on the Sourcewell contract, enabling the client to get proven products at reduced prices.

archive collection shelving ideas

Counter-height file cabinets provide a convenient work surface.

The Result
Accessible, well organized archives

The result is an attractive, accessible, and well organized space for records preservation. Government employees, the media, and the general public are welcome to explore the archives and benefit from the wealth of knowledge stored there.

See how this group of friends used the archives to create a unique gift for their friend.

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